GENERAL TERMS AND CONDITIONS

The following terms and conditions will be applicable to all South Summit events. In the event of a signed contract between South Summit (formally known as Spain Startup And Investors services SL) and any other party, the provisions of the contract will supersede these terms and conditions if any discrepancy occurs.

These Terms govern your online registration, attendance at and/or participation at a Summit. By registering you agree that you have read and accepted these Terms and agree to be legally bound them. If you do not wish to be bound by these Terms, please do not register, attend or participate in any of activities developed by us.

Object and purpose of these terms and conditions

Spain Startup and Investor Services S.L. (hereinafter referred to as ” South Summit”, Spain Startup”or “Us”) is a company incorporated under the laws of Spain with company identification number B-86685294 and registered office in Madrid (Spain) at Monte Esquinza 28, 4ºD (28010).

Spain Startup is a platform that brings together players in the entrepreneurial ecosystem as a pathway for creating opportunities. A meeting point for the most promising startups, leading international investors and corporations that are committed to innovation. Spain Startup is a professional tool that encourages interaction and the creation of business opportunities: visibility, access to finance and strategic agreements for startups, innovation for corporations and deal flow for investors. It is in short a place where enterprise, innovation and investment are a reality.

By holding South Summit, Spain Startup has become the leading meeting point for the entrepreneurial ecosystem worldwide.

Scope of terms

Participation in the activities of Spain Startup in any of the ways provided for in these terms implies acceptance of the terms and conditions expressly provided for this purpose and will be of a contractual nature between Spain Startup and the participants, speakers, attendees, volunteers or advertisers of any kind.

Therefore, this is an agreement between us and the person who accesses our services through our web platform. And will consist of:

    1. General terms for all participants; which contains applicable terms to all.
    2. Attendee terms, which contains terms specific to registered attendees attending a Conference (“Attendee”“you”“your”);
    3. Exhibitor terms, which contains terms specific to exhibitors attending a Conference (“Exhibitor”“you”“your”),
    4. Participants in the startup competition.
    5. Volunteer terms, which contains terms applicable to volunteers participating in any area of the Summit (“Volunteer”“you”“your”); and
    6. Access and use of the website.

(collectively, the “Terms”).

Processing of personal data

We are committed to protecting your personal information. These Terms include and incorporate by reference our privacy policy, which explains all the information which could be collected, stored, treated electronically, shared with our network or third parties and processed in connection with our activities. You will also be informed on how and why we use such information, who we share it with and your legal rights. Which will include your right to cancel any use of the information.

You will be required to fully get acknowledge and agree with this policy when purchasing a ticket to attend any activity, becoming volunteer, exhibitor or participating in the startup competition.

These Terms also include the terms and conditions of our website to the extent including you through our website or complete registration and purchase of a ticket for any of our Summits or apply to be a volunteer, exhibitor or participating in the competition.

Contact

This is an important document for you that should be read carefully. If you have any doubt or need any clarification on any aspect please get in contact and let us know.

We have different e-mail addresses depending on the query, for Partners: partners@spain-startup.com; press: communication@spain-startup.com; Startups: startups@spain-startup.com; Speaking: speaker.relations@spain-startup.com.

If you have any other questions, concerns, or complaints, you may contact us at info@spain-startup.com.

Registering on behalf of another

If you are registering on behalf of another person it is your obligation to make sure that the person attending is aware of these Terms and accepts them. By completing and submitting the registration form you are representing and warranting that you have made the person attending aware of these Terms and that they have accepted these Terms. They will be binding as if they have registered themselves.

Changes to this policy

These Terms apply to you from the date of publishing and until these Terms are superseded by a new version. We may update these Terms at any time for legal or regulatory reasons, or to reflect changes in our services or business practices. You may find the update version date at the top.

1. General Terms for all participants

Admittance to conferences

We, in our sole discretion, and without any liability or obligation to refund, reserve the right to refuse admittance to or to eject from the Conference anyone that we determine:

is behaving in a manner that could disrupt, hinder or cause a nuisance to the Conference or to the enjoyment of any other person or partner at the Conference;

represents a security or health & safety risk to the Conference or to any person or partner; and/or

fails to comply with, or is likely to fail to comply with, these Terms.

You agree to comply with all applicable laws in connection with your attendance or participation at a Conference.

Changes or cancellation of a conference

We try to make sure that the Conference programmes, speakers, topics and venues are correct at the time of publishing, circumstances beyond our control may necessitate substitutions, alterations, postponements, or cancellations to the content, format, themes, name, performers, hosts, moderators, venue, or timing of a Conference.

We will endeavour to notify you as soon as reasonably practicable of any substitutions, postponements, or changes by posting the updated information on our website.

In the unlikely event of postponement or cancellation of a Conference, our total aggregate liability to you is limited to the refund of paid fees that remain after credit card and payment processing fees have been incurred and deducted, and we will not be liable to you for any expenditure, damage or loss incurred by you as a result of the cancellation or postponement.

Photography, audio and video recording

Any use of photographic, audio, video or other recording equipment at a Conference is strictly prohibited, unless it is approved by us in writing in advance.

By attending the Conference you acknowledge and agree that the Conference (or any part of it) may be photographed or recorded by us or our partners. You agree to permit us, or any third party licensed by us, to use, distribute, broadcast, or otherwise globally disseminate your likeness, name, voice and words in perpetuity in television, radio, film, newspapers, magazines and other media now available and hereafter developed, both before, during and any time after the Conference, and in any form, without any further approval from you or any payment to you. This grant includes, but is not limited to, the right to edit the media, the right to use the media (alone or together with other information), and the right to allow others to use or distribute the media.

Your attendance at a conference

You are responsible for advising us at the time of making your booking regarding any special access requirements you require at the Conference.

You are responsible for arranging your own appropriate insurance cover in connection with your attendance or exhibition at a Conference. We and our related companies will not be liable for any injury or damage to any person or to any real or personal property howsoever caused (except for death or personal injury as a result of our negligence or for any other type of liability that cannot by law be excluded or limited).

During the Conference, you shall conduct yourself in an orderly manner and shall not act in any manner which causes offence, annoyance or inconvenience to other Attendees. Attendees shall not canvass, promote, advertise or solicit for business in a manner which, in our sole discretion, is deemed unacceptable. We reserve the right to remove from the Venue any attendee who we consider in our reasonable opinion contravenes applicable laws or regulations or our policies and procedures or those of the Venue, is likely to cause offence or annoyance or is otherwise inappropriate or does not comply with these terms.

As an attendee, you undertake not to distribute promotional materials or similar items save where has been agreed with our express prior written consent.

Refund and cancellation

Your ticket remains our property and is a personal revocable license, which may be withdrawn, and admission to a Conference may be refused at any time upon a refund of the registration price.

If you are eligible under applicable law (art.71 R.D.Leg 1/2007, November 16th) to avail of a right to cancel your purchase of a ticket within 14 days without giving any reason and to receive a reimbursement of payments, you need to notify us in writing of your decision to cancel your Conferences ticket within 14 days of the day the contract for distance selling was concluded. The refund will be made in the same form as the original payment was received.

All purchases of Conference tickets are non-refundable in their entirety after the end of this 14 day cancelation period. The exercise of the right of cancelation shall not entail any cost for you. You acknowledge that all refunds will be made in Euro € for the same amount received. Please bear in mind that depending on the currency of your original transaction there could be differences on the amount reimbursed.

Our free and subsidized ticket promotions, when include a processing fee. This processing fee is non-refundable in its entirety.

If an individual purchases a general Attendee ticket before purchasing any other ticket such as Business or Investor ticket’s, we will not grant a full refund when the general Attendee ticket price has increased beyond the other tickets price.

No reselling

The tickets you purchase are for your own personal use or that of your business only and may not be resold under any circumstances, including but not limited to use as part of any promotion or competition. This includes subsidized tickets.

Reselling or otherwise transferring your ticket, not in accordance with the Terms, will void the ticket and the ticket holder will not gain entry into the Conference. Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.

We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket re-selling or ticket broker.

Wristbands and lanyards

For security and identification reasons, we require all delegates to:

Display on their wrist the official Conference wristband; display around their neck the official Conference lanyard containing their badge; and carry photo identification and display it at all times on request.

Attendees are responsible to maintain properly the wristbands and lanyards. The cost of replacing lost or damaged wristbands will be assumed by attendees, you may ask for information regarding this costs.

Visa requirements

It is your sole responsibility to take care of visa requirements. If you require an entry visa to attend, volunteer or exhibit at the Conference, you must allow sufficient time for the visa application procedure.

In the event you are not granted a visa, we are under no obligation to refund your ticket unless you are eligible under applicable law to avail of a right to cancel your purchase of a ticket within 14 days of the day the contract for distance selling was concluded.

Intellectual property rights

All intellectual property rights in and to the Conference, the Conference content, and all materials distributed at or in connection with the Conference are owned by us, our related companies, and/or the Conference sponsors or speakers attending the Event. You must not reproduce or allow anyone to reproduce trademarks or materials distributed by or on behalf of us at a Conference for any reason, without our prior written permission.

Nothing in these Terms shall vest in you any legal or beneficial right in or to any intellectual property rights owned or used under license by us or our related companies, or grant to you any right or license to any other intellectual property rights of us or our related companies. All such intellectual property rights shall remain the exclusive property of us and our related companies.

It is strictly forbidden for any company, organization, or person to attempt to host or organize any event in conjunction with, contiguous to or purporting to be related to a Conference or its affiliates without the express prior permission and cooperation of us. We reserve their right to take such action (legal or otherwise), including a claim for damages as we, in our sole discretion, deem appropriate in the circumstances.

Warranties

To the extent permitted by the applicable law, we disclaim all warranties or conditions, either express or implied, or any part of them in respect of any aspect of a Conference or any related materials. You acknowledge and agree that in accepting these Terms you have not relied on any representation or warranty that is not expressly included in these Terms and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these Terms.

Limitation of Liability

You acknowledge and agree that views expressed by speakers at or in connection with a Conference are their own and we do not accept any responsibility or liability for any advice given or views expressed during or in connection with a Conference.

Materials shared or distributed at or in connection with a Conference are intended for information purposes only and should not be relied upon by you or others. We and our related companies do not provide any guarantees, conditions or warranties that the materials are complete or accurate and do not accept any responsibility or liability for reliance by you or any person on any aspect of the Conference and/or any information provided at the Conference.

To the fullest extent allowed by applicable law:

we and our related companies shall not be liable to you whether in contract, tort (including for negligence), misrepresentation, restitution or otherwise for any loss of profits; loss of sales or business; loss of agreements or contracts; loss of anticipated savings; loss of income; loss of opportunity; loss of or damage to goodwill; loss of use or corruption of software, data or information; and/or similar losses or pure economic loss, or for any indirect or consequential loss, costs, damages, charges or expenses however arising under or in connection with the performance or contemplated performance of the Terms, even if we had been advised of the possibility of same in advance; and

subject to paragraph (a), our total aggregate liability in contract, tort (including negligence), misrepresentation, restitution or otherwise, arising under or in connection with the performance or contemplated performance of the Terms is limited to the total amount paid by you to us for your ticket to attend the Conference, after the payment of any processing fees or bank charges applicable.

Nothing in these Terms purports to exclude or limit liability for any fraudulent statement or act or in respect of any liability that cannot excluded or limited under applicable law.

Indemnity

You agree to defend, indemnify, and hold us, our related companies, affiliates, subsidiaries, joint ventures, third-party service providers, and our respective employees, contractors, agents, officers, and directors harmless from all claims, liability, damages, losses, costs and expenses, including legal fees, that arise out of or are related to any breach of the Terms by you or any other liabilities incurred by us arising out of your attendance or participation at a Conference.

Force majeure

We are not liable if a Conference is, in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform our obligations under these Terms, if such event results from anything beyond our reasonable control (for example, natural disasters, flood, fire, acts of terror, war, labour strike, extreme weather malicious damage, compliance with any law or governmental order, or mechanical, electronic or communications failure or degradation, health alarm, or any other emergency) or anything else that renders performance of a Conference, in whole or in part, impracticable, illegal or impossible.

Governing law and jurisdiction

This interpretation, formation and operation of the Terms and all non-contractual obligations arising from or connected with them shall be governed by and construed in accordance with, and all disputes between the parties arising out of or in any way relating to the Terms or any disputes between the parties in any way connected with the subject matter of these Terms (whether contractual or non-contractual) shall be governed by, the laws of Spain.

Each of the parties submits to the exclusive jurisdiction of the Spanish Courts in Madrid.

Nothing contained in the Terms shall limit our right to bring enforcement proceedings in another jurisdiction or to seek interim, protective or provisional relief in the courts of another jurisdiction.

Final terms

These Terms (including our privacy policy) contain the entire agreement and understanding between us in respect of all matters which are referred to herein and supersede any prior, written or oral agreement between us relating to such matters. You confirm that in agreeing to accept these Terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these Terms. However, nothing in these Terms purports to exclude liability for any fraudulent statement or act.

If a court with jurisdiction over these Terms finds that any part of these Terms is wholly or partly unenforceable, you and us agree that where possible, the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and us agree that the court should not have regard to that unenforceable part but still enforce the rest of these Terms.

If we fail to insist that you perform any of your obligations under these Terms or we do not act or delay in acting to in exercise a right or remedy provided by these Terms that does not mean we have waived our rights or remedies against you and will not mean that you do not have to comply with your obligations.

These Terms are personal to you. You agree not to assign or transfer your rights or obligations under these Terms to anyone else without receiving our prior written consent. We may assign or transfer these Terms without your consent by providing you with notice.

You and us agree that no agency, partnership, joint venture, or employment is created as a result of these Terms and you do not have any authority of any kind to bind us in any respect.

You agree that the only way you can provide us with a legal notice is at the address(s) set out above.

To the extent allowed by law, the English language version of the Terms is binding and any translations are for convenience only.

In these Terms:

a reference to the Terms includes all its parts described herein, and includes any amendment to or replacement of them;

headings are for reference purposes only and do not form part of the Terms;

a reference to a statute, code or other law includes regulations and other instruments under it and consolidations, amendments, re-enactments or replacements of any of them;

the singular includes the plural, and vice versa; and

“includes”, “including”, “for example”, “such as” and similar terms are not words of limitation.

If you are a consumer, nothing in these Terms excludes any of your applicable consumer or other statutory legal rights that cannot be waived.

2. Attendee terms

Tickets and pricing

You will find details of attendee ticket pricing and fees for a Conference here. Ticket prices for a Conference are correct at the time of publication.

We reserve the right to change the ticket prices at any time but any changes will not affect tickets that have already been purchased.

A valid ticket entitles you to entry to the relevant Conference as an Attendee, but does not include any requirements associated with travel to or from the Conference or any accommodation costs incurred and we shall have no liability for such costs or expenses.

Delivery

Once a successful ticket transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the Attendee. For some ticket types it may be necessary to complete required information such as Attendee name or tax identification number before the tickets can be issued.

The ticket acts as a receipt for the transaction and can be used to gain entry to the Conference listed on the ticket.

All tickets must be assigned to an Attendee, and all Attendee details must be complete before attending the Conference. For the avoidance of doubt, this includes name, job title, company name and other relevant information which may vary. Ticket reassignment after this date is subject to the Terms.

Discounts

We may from time to time offer certain discounted ticket promotions to encourage attendance at a Conference. We are not obligated to offer any discounts for a particular Conference and reserve the right to chance or withdraw a discount offer at any time in our sole discretion.

Service animals

Please note there are no pets or animals permitted, excepting service animals.

Age limitation

All attendees under 18 years of age (“Youth Attendees”), must be accompanied by an adult chaperone or have guardian permission in writing to attend the Conference and all related events.

3. Exhibitor terms

Exhibitors

We offer space at Conferences to Exhibitors who wish to occupy a location at the Conference and operate a stall where they can exhibit certain goods or services to participants (an “Exhibit”) at agreed times, subject to these Terms.

The Exhibitor is only permitted to conduct business from its allotted Space and shall not canvass, promote, advertise or solicit for business in any other area of the Venue without our express prior written consent.

The Exhibitor is prohibited from sub-letting the Space without our express prior written consent. If and to the extent that the Exhibitor is permitted to sublet the Space, the Exhibitor shall remain responsible for the Space and shall be liable for any breach of these terms by any party to whom the Space is sublet.

The Exhibitor shall not canvass, promote, advertise or solicit for business on behalf of unrelated Third Parties without our express prior written consent.

The Exhibitor’s operation of the Exhibit at the Conference shall be carried out in full compliance with these Terms.

Location of exhibits

We will agree with each Exhibitor the allocation at the Conference on a specified space, and may be set forth in a separate contract.

We retain the right in our absolute discretion to relocate the Exhibits and/or require the Exhibitor to occupy an alternative Exhibit within the specified site at the Conference where we deem it to be necessary in the best interests of the Conference or as may be required on security, health & safety grounds or otherwise.

Nothing in these Terms creates or deems to create the relationship of landlord and tenant between us and the Exhibitor nor should these Terms be construed as creating a transfer of a property interest to the Exhibitor nor any greater interest in the Conference in favour of the Exhibitor.

Standard of upkeep

The Exhibitor must keep and maintain the interior, exterior, the fittings and equipment installed at the Exhibits in clean, orderly, sanitary and good repair.

Waste

The exhibitor is responsible for the disposal of all waste products and rubbish and for taking off-site all rubbish generated by it. If required, the Exhibitor shall provide litter bins for the use at the Conference which the Exhibitor must remove from the site at the end of each day. The Exhibitor is also responsible for the periodic clean-up of tables and floors in their Exhibit area and the surrounding area.

Access

We permit the Exhibitor to operate the Exhibit between the hours as communicated from time to time. The Exhibitor must ensure, to the complete satisfaction of us, that all Exhibits and rubbish are completely dismantled and removed off-site each day of the Conference. The Exhibitor is not entitled to permit anyone, other than its personnel or those having business with the Exhibitor, to have access to the Exhibit area.

Health and safety

An Exhibitor vending food and beverage must ensure that it is registered with its local food standards and safety office and is, at all times, in compliance with the relevant laws and safety and compliance standards. The Exhibitor must possess and display at its Exhibit a valid licence demonstrating its registration with its local food standards and safety office.

All cooking and heating equipment shall be of a safe and compliant standard. The Exhibitor must ensure that any external gas units are appropriately caged. Such units shall be kept away from public access. The Exhibitor must ensure that its Exhibit is equipped with the proper number, size and type of charged fire extinguishers.

Security instructions

The Exhibitor must observe and comply with, and ensure that its staff engaged at the Exhibits observe and comply with, all instructions and directions given by or on behalf of us or venue management, and with our and venue management’s rules and regulations as communicated from time to time. The Exhibitor must not damage or allow its employees to damage the site that is hosting the Conference or the Exhibit or any part thereof. All Exhibitor personnel on site must wear identification badges at all times and must not enter any restricted areas.

4. Participants on the Start-up Competition

This competition, organized as part of South Summit, is aimed at all those projects that are at an early stage of development (hereinafter referred to as “Early Stage”) and those that are more consolidated (hereinafter referred to as “Growth”). The competition is open to all entrepreneurs, of legal age, whether they be natural or legal persons, and whatever their nationality.

There will be no territorial limitation to participate in the Startup Competition, so any local or international Startup may participate when the requirements are met.

The participant certifies/states that all data/information submitted to us is their own and not of a third party, as well as it is true, correct and accurate to the best of their knowledge.

Terms and conditions on each year application forms, requirements, intelectual property, confidenciality, advertising and any other specific terms and conditions on the stat-up competition may be found here.

5. Volunteer terms

Selection

You may apply to be a Volunteer at a Conference.

There is no guarantee that applicants wishing to volunteer at the Conference will be selected and selection of Volunteers is at our sole discretion.

Selected Volunteers must attest to the truth of all statements made in their volunteer application.

Without limiting their other obligations under these Terms, Volunteers are subject to the following rules governing their relationship with us:

  • Volunteers will not receive compensation for travel or accommodation associated with the Conference;
  • Volunteers who violate any of these Terms, behave in a manner that could be disruptive to the Conference or any other Attendee, Volunteer, Exhibitor and/ or partner, consume alcohol and/or illegal substances before or while on duty, or fail to show up for an assigned shift may be stripped of their credentials, denied access to the Conference, and may be subject to removal from the Conference grounds;
  • Volunteers acknowledge they may be photographed or recorded in accordance with the section “Photography, Audio and Video Recording”; and
  • Volunteers who may be handling confidential information agree to handle such information in the strictest confidence and abide by the rules governing its use as provided for in the privacy policy.

Ticket refund

If you have been selected to be a Volunteer at a Conference but have already bought a ticket, you are not eligible for a refund or reimbursement under any circumstances.

6. Access and use of the website

Intellectual property of the website

All intellectual property rights regarding the content of these websites, their graphic design and source codes are the exclusive property of SPAIN STARTUP. The said company shall be exclusively entitled to the right to use this property.

Under no circumstances may the content of the website be used, reproduced, copied or transmitted in any form without the prior, written and explicit consent of SPAIN STARTUP. Also, all trade names, trademarks or distinctive signs of any kind contained in this website are protected by intellectual and industrial property.

SPAIN STARTUP owns the intellectual property rights, or has obtained all necessary authorizations or licenses for their exploitation, domain name, trademarks and logos, the application, and other works and inventions related to the website as well as its contents.

SPAIN STARTUP, as the responsible for the compilation of the professional data published in the website, owns the intellectual property rights of the corresponding database.

The users authorize SPAIN STARTUP the use of the contents incorporated into website for their publication, distribution, public communication, free of charge, universally and without geographic or time limitation.

Users state they hold all the rights, licenses and permissions to publish in the website the content published and exonerate SPAIN STARTUP from all responsibility.

Website content and links

SPAIN STARTUP will not be held liable for the improper use of the contents of our websites, this being the sole responsibility of the person who accesses or uses them.

Nor do assume any responsibility for the information contained on the websites related to third parties which may be accessed by links from our websites.

Liability from exchange of information

SPAIN STARTUP disclaims any liability arising from the exchange of information between users through its websites, and will not be liable should the contents of the websites disturb or offend minors in any way.

Liability from technical problems

SPAIN STARTUP will not assume any liability that may arise from technical problems or malfunctions in computer equipment, not attributable to the Company, that occur during connection to the Internet, nor damages caused to others through illegal interference beyond the control of SPAIN STARTUP.

Will also not responsible for any damages that the user may experience resulting from errors, defects or omissions in the information we provide when it comes from outside sources.

Contents Update

SPAIN STARTUP reserves the right to update, modify or delete information contained in its websites, and its configuration or presentation at any time, without notice and without assuming any responsibility.